Open Records Request
Public Records may be requested, inspected, and copies obtained Monday through Friday from 7:30 a.m. to 4:30 p.m. at Waupun City Hall. In some cases, requests will require research and retrieval and therefore the records may not be available for immediate inspection or copy.
For Police Records Requests, please visit the Police Department Records Request page.
Available Public Records
Some records are available online at this website such as the minutes of the Common Council proceedings and minutes of the various boards, commissions and committees.
Public Record Request Policy
- Request for access to a public record may be made orally or in writing to the City Clerk's Office.
- Requesters need not to identify the reasoning they are asking for a specific record.
- Request for access to, and inspection of, any public records may be made during the designated regular office hours.
- A request for access to a public record must reasonably describe the record sought.
- The records custodian shall either fill the request as soon as practicable and without delay, or notify the requester of the authority’s determination to deny the request in whole or in part with reasons for denial.
Fees
- Pursuant to Wis. Stats. 19.32(3)(c), the City will impose a fee to cover actual and direct cost to locate and provide any records for requests that exceed the statutory threshold of $50 to provide. The Clerk will notify you if your request is likely to exceed the statutory threshold.
- Copies of records are provided at a cost of $.25 per page.
- Copies of engineering plans, drawings and specifications will be actual costs for reproduction.
- The actual, necessary and direct search fees if they exceed $50.00. Search fees shall be charged at the rate the hourly pay rate of lowest paid employee capable of performing the search. In the event it is necessary to use non-clerical personnel in the search, their time will be charged at their existing hourly rate plus benefits.
- The actual necessary and direct cost for mailing.
- When the estimated and/or actual charges exceed five dollars, the Clerk shall require payment in advance.
- The legal custodian may provide copies of the record without charge or at a reduced charge if he or she determines that waiver or reduction of the fee is in public interest.
Requesting Public Records
All public records requests, with the except of the police department, must be made through the City Clerks office through phone, mail, or by filling out the City's Records Request Online Form.
